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Project & Contract Specialist

Job Id
Job Type
Regular, Full time
1 ABC Parkway
Beloit, WI 53511
23 days ago

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Job Description

ABC Supply is North America’s largest wholesale distributor of exterior and interior building products.

ABC Supply is proud to be an employee-first company. In fact, we have won the Gallup Great Workplace Award every year since its inception in 2007, and Glassdoor has named us one of the best places to work in the country. Be part of a company that recognizes your talents, rewards your efforts, and helps you reach your full potential. At ABC Supply, we have YOUR future covered.

Overall Responsibility:

Person is responsible for defining the authority, accountability, reporting relationships, responsibilities, and measures the performance of field & NSC facility construction projects.  Person will also be responsible for assisting branches on facility management to help streamline and ensure proper maintenance is being performed, documented and approved.

Essential Duties and Activities:

Short form construction contracts submitted by field associates

  • Reviews contract submissions for compliance
  • Advises appropriate field associate of discrepancies or concerns
  • Reviews internal funding approval
  • Follows document retention process for contracts and associated documents

Short form construction contracts requested by NSC internal departments (Construction Services or Facility Management) as assigned

  • Participates in and understands projects
  • Reviews internal funding approval
  • Coordinates construction contracts based off on dollar amount or scope of work and ensures contractors meet the terms of the contract prior to the start of the work
  • Maintain insurance certificates for associated contractors continuously with notification to Project & Contract Specialist of any issue
  • Works for internal legal team on discrepancies or concerns
  • Distributes and collects copies to applicable parties for signature by required parties

Manages contract & legal requirements during construction

  • Monitors and track payments to contractors
  • Deals with contract discrepancies, deviations, or updates
  • Submit requests to Accounting for payment with approval documents


  • Setup new branches/assets in E Maint
  • Review, identify, track, and report on specific inspection submitted by field
  • Answering phone calls and assisting with problem resolution on facility issues
  • Providing administrative support, guidance and training to fellow associates and field
  • Assisting with the development updated reporting process

Other duties as assigned:

Personal Traits & Professional Attributes

  • Microsoft proficient
  • Database experience
  • Ability to communicate with many levels of management and within our hierarchy
  • Multi-tasking – capable of setting priorities based on of urgency
  • Must be concise and able to direct internal and external associates with clear direction
  • Personable, knowledgeable

Benefits may include:

  • Health, dental, and vision coverage - eligible after 60 days, low out of pocket
  • 401(k) with generous company match - eligible after 60 days, immediately vested
  • Employer paid employee assistance program
  • Employer paid short term and long term disability
  • Employer paid life insurance
  • Flex spending
  • Paid vacation
  • Paid sick days
  • Paid holidays

Equal Opportunity Employer / Drug Free Workplace

ABC Supply values diversity and we actively encourage women, minorities, and veterans to apply.

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