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Payroll Administrator, Canada

Job Id
Job Type
Regular, Full time
1 ABC Parkway
Beloit, WI 53511
9 days ago

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Job Description

Payroll Administrator, Canada

ABC Supply is North America’s largest wholesale distributor of exterior and interior building products.

ABC Supply is proud to be an employee-first company. In fact, we have won the Gallup Great Workplace Award every year since its inception in 2007, and Glassdoor has named us one of the best places to work in the country. Be part of a company that recognizes your talents, rewards your efforts, and helps you reach your full potential. At ABC Supply, we have YOUR future covered.

As ABC Supply Co. Inc. continues to expand its presence in Canada, we are seeking a self-motivated individual to join our growing Canadian Payroll team located in Beloit, Wisconsin.

Job Description:

The Payroll Administrator, Canada plays a crucial role in processing payroll, submitting Record of Employment(s) to Service Canada, remitting tax payments to the Canada Revenue Agency, and supporting various human resource and payroll processing tasks. This position also involves collaborating with internal teams such as Human Resources, Benefits, and Risk to ensure seamless support for associates throughout their employment lifecycle.

Key responsibilities include processing payroll transactions for new hires, terminations, job changes, compensation adjustments, and addressing any associate or manager payroll inquiries.

Essential Duties and Responsibilities:

  • Process payroll for Canadian associates, including handling immediate pay for terminations in accordance with provincial employment standards.
  • Creating, reviewing, approving, and filing Record of Employment(s) with Service Canada.
  • Reviewing and submitting tax payments to the Canada Revenue Agency as needed.
  • Serving as a main point of contact for managers, associates, and internal staff regarding payroll related inquiries and concerns.
  • Offering support and guidance on Workday to associates and managers.
  • Ensuring accurate and timely processing of transactions in Workday for new hires, job changes and compensation changes, terminations, withholding orders, direct deposit, and timekeeping.
  • Resolving any payroll, tax, time tracking, or absence issues that arise.
  • Managing income withholding orders such as garnishments, tax levies, and child support.
  • Conducting employment and income verifications as necessary.
  • Assisting with record production for audits, benefits, and legal requests when required.
  • Handling incoming and outgoing calls and emails promptly.
  • Providing payroll information to authorized parties while maintaining confidentiality.
  • Maintaining associate and company confidentiality.
  • Assisting with testing of configuration changes in Workday.
  • Performing any additional tasks as assigned.

Knowledge, Skills and Abilities:

  • Ability to work independently with minimal supervision.
  • Proficiency in interpreting and applying guidelines and procedures.
  • Strong organizational skills to manage data, records and meet deadlines.
  • Experience with Workday or similar related HCM web-based systems.
  • Intermediate skills in Microsoft Word, Excel, Outlook, and Adobe.
  • Knowledge of Canadian provincial employment standards and Canadian federal laws pertaining to employee compensation, and record keeping.
  • Familiarity with garnishment and tax levy laws and processes.
  • Comprehension of employer and employee Canadian provincial and federal income tax, CPP, EI, EHT, and WCB calculations, limits, and remittances.
  • Excellent written and verbal communication skills.

Education & Experience:

  • Education: Associate degree or equivalent training and education beyond high school.  CPP designation preferred.
  • Professional: Knowledge and proficiency with two to three years of experience in payroll, taxes, and employment standards required. Experience with Workday HCM or similar software is a plus.

Physical Demands/Work Environment/Travel Requirements:

  • Physical Demands:  While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance, stoop, kneel, crouch or crawl; talk, hear, taste and/or smell; the employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Work Environment:  While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time.  The noise level in the work environment is usually moderate.
  • Travel Required:  As required by the specific position, typically minimal for this type of position.

Benefits may include:

  • Health, dental, and vision coverage - eligible after 60 days, low out of pocket
  • 401(k) with generous company match - eligible after 60 days, immediately vested
  • Employer paid employee assistance program
  • Employer paid short term and long term disability
  • Employer paid life insurance
  • Flex spending
  • Paid vacation
  • Paid sick days
  • Paid holidays

Equal Opportunity Employer / Drug Free Workplace

ABC Supply values diversity and we actively encourage women, minorities, and veterans to apply.

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