Fleet Administrator

Job Description

Fleet Administrator/Fleet & Facility Specialist

The Fleet & Facility Services Department is seeking a Fleet & Facility Administrator to work with 800+ locations on Facility compliance and management. Under the direction of the Fleet & Facility Services Manager, this Administrator will assist with the review, approval and coordination State vehicle Registrations and federally mandated inspections. In addition, work with branches on facility management to help streamline and ensure proper maintenance is being performed, documented and approved. Furthermore, work with other departments to help coordinate communication, resolution and update new or changing information. This role will also analyze, process, prepare information for IFTA and Road use tax.  As well as necessary fleet related tasks upon request.

Specific duties may include:

• Providing administrative support, guidance and training to fellow associates and field
• Managing Fleet units and updating locations upon request
• Reviewing, identifying, tracking, and reporting on specific inspection submitted by field
• Assisting with the development updated reporting process
• Attending required meetings that may require the preparation and dissemination of both public and confidential informational reports and presentations
• Answering phone calls and assisting with problem resolution on facility issues
• Researching local, state and federal regulations if needed
• Fleet IFTA & Road Use Tax preparation
• Miscellaneous Fleet Tasks
• Other duties as assigned

Requirements of the position are: 

• Strong computer skills, proficient in MS Office, Smartsheet,
• Excellent written and verbal communication skills
• Detail-oriented with time management and organizational skills
• Able to prioritize, yet respond to shifting demands, and timelines

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